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When you have multiple variations to review across a pay period, the bulk approval workflow in Timesheets → All Timesheets lets you handle them together rather than one at a time.

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Filtering to variations only

1

Open All Timesheets

Go to Timesheets → All Timesheets and set the date range to the pay period you’re reviewing.
2

Show variation columns

Use the column chooser to display the Variation, Variation Quantity, and Comment columns if they aren’t already visible.
3

Filter to shifts with variations

Click the filter on the Variation column and select only ticked entries. This narrows the list to shifts where workers flagged a change.

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Approving variations in bulk

1

Review each variation

Work through the filtered list. For each shift, check the Variation Quantity and Comment to understand what changed.
2

Decide how to handle each variation

For each variation, choose one of these approaches:
  • Adjust the time (recommended): Update the Start Time or Finish Time to reflect what actually happened, then click Save Changes. This keeps invoice times accurate
  • Approve the variation: Tick the Approve Variation checkbox to add the variation quantity to total hours without changing the shift times
3

Add office notes

Add an Office Note to each reviewed shift so other staff know it’s been handled.
4

Save all changes

Click Save to apply all your changes at once.
Approving a variation without adjusting times means the invoice shows the original rostered times but charges for the updated total hours. For shifts where the time difference matters on the invoice, adjust the start or finish time directly instead.
Reviewing variations daily takes five to 10 minutes. If you leave them until pay run day, you’ll need to review the entire period at once. Daily reviews are faster and reduce the risk of missing something.

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Running into issues?

See Timesheet troubleshooting for common errors and fixes.

Variation approval

Review and approve individual timesheet variations

Editing timesheets

Edit confirmed timesheet entries including times, rates and variations

Exporting payroll data

Export timesheet data to your payroll software