> ## Documentation Index > Fetch the complete documentation index at: https://help.visualcare.com.au/llms.txt > Use this file to discover all available pages before exploring further. # Payroll settings > Configure payroll cycles, kilometre rates, NDIS and CHSP export settings, and charge codes The finance settings page controls how timesheets connect to payroll, invoicing and scheme exports. These settings affect payroll cycles, kilometre calculations, NDIS and CHSP exports, pay levels and charge codes. ## Accessing payroll settings Go to **Settings** → **Finance** to view and update finance-related settings. ## Timesheets Timesheet payroll settings | Setting | Description | | -------------------------------------------- | ---------------------------------------------------------------------------------------------------------- | | **Payroll Start Date** | The earliest date that payroll exports cover. This is generally the start date of your first payroll cycle | | **Payroll Cycle Days** | Controls the preset drop-downs in pages such as data export and all timesheets | | **Default cancellation charge** | The default percentage amount applied when marking a client shift as on leave | | **Load data on Data Export page by default** | Set to **No** to let you update the date range before data loads, which helps with large datasets | ## Kilometre Kilometre settings including rates, codes and pay items | Setting | Description | | ------------------------------ | ---------------------------------------------------------------------------------------------------------- | | **Max minutes between shifts** | Shifts with a gap exceeding this threshold are excluded when using **Calc KM** on the timesheets page | | **Max KM warning** | Kilometre values above this threshold are flagged when using **Calc KM** | | **Charge rate** | The amount charged per kilometre when exporting invoices to Xero | | **Charge code** | The inventory item code used when exporting kilometre charges to Xero | | **Pay codes** | Separate pay codes for KM, KM (between shifts) and travel time, used when exporting timesheets for payroll | | **NDIS KM fields** | Fields for the NDIS claim export file | ## NDIS NDIS export settings Select the data to use for the **ClaimReference** column in the NDIS claim export file. ## CHSP CHSP export settings | Setting | Description | | --------------------------------- | -------------------------------------------------------------------------------------------------------------- | | **Insurance Per Hour** | The insurance cost per hour for CHSP exports | | **Payroll code** | The deduction code used when exporting to MYOB supplier invoice, Xero Purchase Order and Xero Supplier Invoice | | **Add Percentage to Total Hours** | Adds extra minutes to the shift when exporting to DEX | ## Pay level Pay level label settings Update the labels of your pay levels here. These labels are reflected on the **Services** page. ## Charge and expense Charge and expense code settings | Setting | Description | | ----------------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Extra Charge to Client Code** | Used when a timesheet has an extra charge to client. This is the first available code when marking an expense as **Is Charge**. It needs to match an inventory item in Xero for export | | **Expense Reimbursement Code** | Used when a timesheet has an EC Reimbursement amount. This is the first available code when marking an expense as **Is Reimbursement**. It needs to match a pay item in Xero for export | | **Extra Charge Meal Code** | Used for invoice export when the shift has a meal cost associated | | **Extra Charge Transport Code** | Used for invoice export when the shift has transport costs associated | | **First Aid Allowance Code** | Code used to export the first aid allowance on the data export page | | **First Aid Allowance Rate** | Rate applied when exporting the first aid allowance | | **Supplement Code (Xero Purchase Order)** | Code for supplement items on Xero Purchase Order exports | | **Supplement Rate (Xero Purchase Order)** | Rate for supplement items, with the same quantity as the shift | ## Running into issues? See [Timesheet troubleshooting](/troubleshooting/timesheet-issues) for common errors and fixes. ## Related articles Overview of how Visualcare captures transport and between-visit kilometres Configure shift timing, late shift thresholds, and roster behaviours View all timesheets across the organisation